Programs & Services

For people with an idea, challenge, or project who need focused support and a clear path forward.

Includes:

• Pre-session intake form
• One 90-minute virtual or in-person strategy session
• Space to reflect on your vision, needs, goals, and obstacles
• Guidance on priorities, opportunities, and next steps
• A written action roadmap following the session

This is a great place to begin if you are unsure which service best fits your project.

For early-stage projects, emerging organizations, artists, and community leaders who are ready to shape a vision into a workable plan.

Includes:

• Two 90-minute strategy sessions
• Project vision and goal mapping
• Suggested timeline and priority list
• Basic budget and resource considerations
• Community-engagement recommendations
• Written action plan and next-steps guide

For groups preparing to launch a program, recurring event series, community offering, fundraiser, or collaborative initiative.

Includes:

• Up to four planning sessions
• Vision, goals, and impact mapping
• Program, event, or project structure
• Timeline and implementation plan
• Budget framework and resource needs
• Roles, responsibilities, and workflow recommendations
• Community invitation and outreach strategy
• Launch checklist and next-steps document

For organizations, collectives, and community groups planning a fundraiser, benefit, market, dinner, gala, campaign launch, or community celebration.

Includes:

• Fundraising goal and event concept development
• Basic event budget and income plan
• Ticket, vendor, donation, sponsor, and in-kind support options
• Sponsorship-level language or sponsor package outline
• Community outreach and promotional timeline
• Donation appeal language for email, flyers, social media, or websites
• Vendor, volunteer, and partner coordination guidance
• One event-planning session and a written event roadmap

Venue rental, permits, food, entertainment, vendors, supplies, marketing costs, payment-processing fees, and other direct event expenses are not included.

For organizations and project leaders who want to hear directly from the people most connected to their work before making a decision, designing a program, developing land, or launching a new offering.

Includes:

• One planning call
• Development of guiding questions
• Facilitation of one community feedback or listening circle, up to two hours
• Notes on key themes, needs, concerns, and opportunities shared
• A short recommendations summary

This service can be hosted in a client-provided space, online, outdoors, or at a rented community space. Rental fees and participant support costs are separate.

For organizations developing a new or recurring workshop series, youth cohort, artist program, wellness offering, garden initiative, cultural gathering, or community-care project.

Includes:

• Program vision and intended impact
• Participant journey and experience mapping
• Session, cohort, or event-series outline
• Suggested staffing and partner roles
• Budget and pricing guidance
• Registration, communication, and participant-flow recommendations
• Feedback and evaluation questions
• Launch plan and next-steps checklist

For people and groups who need help finding, selecting, or preparing a temporary space for their program, workshop, market, fundraiser, meeting, or community event.

Includes:

• Needs assessment for your gathering or program
• Rental-space criteria and search guidance
• Capacity, accessibility, location, setup, and budget considerations
• Event-flow and room-layout recommendations
• Vendor, workshop, performance, food, or community-activity considerations
• A temporary-space activation checklist

Heartful Rootz can help research and recommend rental, partner, outdoor, or pop-up space options; however, clients are responsible for securing contracts, permits, insurance, payments, and final venue approval unless separately contracted for coordination support.

For groups dreaming toward land ownership, a garden, food forest, cultural hub, wellness center, community kitchen, maker space, or permanent gathering place.

Includes:

• Visioning sessions for your future site or space
• Community needs and program mapping
• Preliminary space-use concepts
• Garden, kitchen, gathering, wellness, workshop, and cultural-program considerations
• Phased development priorities
• Funding-readiness and partnership recommendations
• A written vision summary to support future planning, fundraising, or grant development

This is a visioning and strategic-planning service, not architectural, engineering, legal, real-estate, permitting, or construction advice.

For organizations and projects that need consistent support while building, launching, or strengthening their work.

Includes:

• Monthly support may include fundraising strategy, marketing planning, event development, program design, outreach support, partnership mapping, operations guidance, and regular accountability sessions.
• Packages are customized based on your needs and may include approximately 6–12 hours of support each month.